Working online from home is becoming an increasingly popular trend, not only bringing convenience but also helping to optimize work performance. In the article below, Okamura will share 10 how to work online at home effectively, while introducing quality chair models from the Okamura brand - the perfect solution to enhance your working experience. Let's explore now!
1. Plan your daily work
Planning helps you prioritize essential tasks, optimize time, and improve work efficiency. Knowing the tasks you must do in advance and having a specific plan will reduce anxiety, avoid feeling overwhelmed, and become more proactive and confident in your work.
Below is a detailed step-by-step guide for your reference:
Step 1: List tasks that must be completed during the day.
Step 2: You plan each task in detail, so it's best to spend the night before or early in the morning organizing your work.
Step 3: You arrange your work in order of priority, from most important to less important tasks.
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2. Maintain a new day starting routine
Maintaining a routine to start your day helps you increase your energy and keep your mind sharp throughout the day. Exercising, drinking enough water, and eating a healthy breakfast refresh the body and create a solid foundation for an effective working day.
You can follow these steps:
Step 1: Wake up on time and maintain this daily habit to help your body maintain a stable circadian rhythm.
Step 2: Do gentle activities such as meditation, deep breathing, or exercise to stimulate alertness and help your body be full of energy.
Step 3: You should drink enough water and have a healthy breakfast, adding 300 - 500 ml of water to purify your body and provide energy for an effective working day.
3. Use technology to support work
Using technology tools helps you improve your ability to organize and manage work effectively. Thanks to support features like planning, progress tracking, and reminders, you can minimize errors and ensure tasks are completed on time.
Here are the steps to apply technology effectively:
Step 1: You choose the appropriate technology tool (for example, Task management tool, note-taking software, communication/group meeting tool...).
Step 2: You install and get acquainted with the tool, helping you master the features to get the most out of it.
Step 3: You integrate tools into your daily workflow to improve productivity and easily track work progress.
4. Create a comfortable working space
Creating a comfortable working space is key to increasing concentration and efficiency online. You can follow these steps to optimize your workspace:
Step 1: You choose the ideal working location, prioritizing a quiet space with enough natural light while avoiding distracting areas such as the kitchen or living room.
Step 2: When choosing a comfortable work chair, you should look for an ergonomic chair with height adjustment, flexible backrest, and comfortable cushion to support correct sitting posture, helping you work long hours without feeling tired.
Step 3: You need to keep your workspace clean and tidy by removing unnecessary items and using shelves or storage boxes to keep your desk tidy. This will create a comfortable and concentrated working environment.
Proper space design helps you maintain long-term productivity without feeling exhausted. Besides, a suitable office chair supports correct sitting posture, helping you avoid health problems such as back pain or neck and shoulder fatigue. Below is information about ergonomic chair models from the Okamura brand that you can refer to:
Ergonomic working chair model | Outstanding features |
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5. Get enough rest to stay mentally alert
Proper rest helps your body and mind recover, improving work efficiency and productivity throughout the day. Short breaks help reduce stress and fatigue, improve decision-making ability, and increase clarity when solving problems.
You can take the following steps to stay mentally fresh:
Step 1: You should take a short break after every hour of work by relaxing 5 - 10 minutes after every 45 - 60 minutes to restore your brain, reduce stress, and increase concentration.
Step 2: You need to get enough sleep; make sure to sleep 7-8 hours every night so your body and mind have time to recover fully.
Step 3: You should maintain a regular resting habit by building a scientific rest rhythm throughout the working day to stay mentally alert and avoid exhaustion.
6. Arrange time for physical activity
Participating in regular physical activities helps you improve your cardiovascular health, increase your resistance, and reduce the risk of diseases such as obesity or back pain. In addition, reasonable exercise helps you enhance sleep quality, wake up alert, and full of energy to start a new day.
You can take the following steps:
Step 1: Plan your physical activities; determine the right time of day, such as morning, noon, or evening, and plan exercises such as walking, yoga, exercising at home, or going to the gym.
Step 2: You set a specific goal for the number of steps, exercise time, or type of exercise, such as walking 10,000 steps a day or practicing yoga three times a week.
Step 3: You can divide your workout time into small chunks. If your schedule is busy, you can split your workout time into 15-minute periods in the morning, noon, and night and take short breaks to do light exercises.
Step 4: Set an alarm on your phone or use apps to remind you of your workout time, and you can use a health tracking app to control your progress more efficiently.
Step 5: You need to be persistent and create a habit. Start with simple exercises, then gradually increase the difficulty as your body adapts, helping you turn physical activity into a daily habit.
7. Stay connected with colleagues
Regular communication helps you reduce feelings of loneliness and isolation when working remotely, create mutual support at work, and improve team spirit. In addition, regular connection activities also help resolve arising problems quickly, minimize delays and conflicts, and ensure stable work progress.
You can follow these steps:
Step 1: To maintain daily contact, you need to choose and proficiently use online communication tools such as Zoom, Microsoft Teams, or Google Meet. Ensure all members have accounts and understand how to use these tools to increase connection efficiency.
Step 2: You should schedule regular meetings organize group or individual meetings via video call to discuss work, update progress, and share ideas. At the same time, you should also arrange time for meetings not only about work but also to chat and create group cohesion.
Step 3: You should send feedback regularly, providing timely, constructive feedback on your colleagues' work via email or online tools. At the same time, you also need to be open to receiving feedback to improve overall work efficiency.
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8. Limit distractions
When you minimize distractions, your work becomes more productive, and you feel less stressed. This helps you complete your work on time and creates more time for personal activities. Thanks to that, you can better balance work and life, bringing more comfort and satisfaction.
You can refer to the following guide to minimize distractions:
Step 1: You must create a quiet working space by choosing a separate area in the house avoiding noisy or crowded places. Ensure this space is fully equipped with the necessary tools and minimize disruption from outside factors.
Step 2: During work hours, you should turn off notifications from non-work-related apps, such as social networks, personal emails, or entertainment apps. Keep only important notifications related to work or meetings to ensure maximum concentration.
Step 3: Limit your time for non-work-related activities. Watch TV or surf social media only after you've finished work. Avoid letting them interrupt or affect your productivity during the day.
9. Set up fixed working hours
When you set regular work hours, you improve your personal discipline and manage your time more effectively. A clear schedule helps you improve productivity and work quality and easily coordinate with family or colleagues.
Please follow these steps:
Step 1: You need to determine the working time frame that best suits you based on the time of day you feel most focused and productive, such as morning, noon, or afternoon. Then, choose a fixed time frame and stick to it regularly, weekly, to maintain a stable schedule.
Step 2: You should set a specific time limit for each task by assessing the time needed to complete each task and following the plan. You can also use tools like Google Calendar or a to-do list app to manage your time and avoid work taking longer than expected.
Step 3: You need to form the habit of starting and finishing work on time by setting a fixed time for both of these times and following it with discipline. You should not work overtime to leave enough time to rest and participate in other personal activities to maintain health and energy.
10. Conduct weekly performance reviews
Conducting weekly work assessments helps you identify strengths to promote and weaknesses to improve, thereby improving work efficiency in the following week. This process allows you to adjust the goals you have set, ensuring they are in line with the actual situation.
Please follow these steps:
Step 1: You need to review the work goals you set at the beginning of the week, check progress on completing essential tasks, and evaluate whether the plan needs adjustment.
Step 2: You need to create a list of completed tasks during the week, compare it with the original plan to evaluate work efficiency, and identify unfinished tasks to include in next week's plan.
Step 3: You need to consider the factors that slow down work progress, noting problems such as lack of resources, distractions, or personal difficulties to improve the following week.
Step 4: You need to rely on your assessment to adjust or reset your goals, set realistic goals, and identify priorities to focus on to optimize your plan for the following week.
Working online from home requires concentration, a reasonable strategy, and healthy habits. Products from the Okamura brand, such as ergonomic chairs and high-end office furniture, are the ideal choice to help you create a comfortable and professional working space, thereby improving the quality of your work. Apply these tips to work online at home effectively.